In the UK, while an employer must provide specific documentation, such as an employment contract and roles and responsibilities, it is not a legal requirement to provide an employee handbook. However, it is best practice.
An Employee Handover typically summarises all of the information and company policies that an employee needs to know. Any good handbook would include:
Typically, a copy of the employee handbook is given to an employee as part of their induction course on joining the company.
An employee handbook provides clear expectations. For example, it explains how an employee is expected to conduct themselves while at work and their use of social media. It also provides employee assurances regarding how the company handles disciplinary and performance issues and how employees can report any grievances they might have.
The policies and procedures laid out in the employee handbook set the scene for the overall workplace environment. An excellent working culture and a healthy work environment helps to ensure a happy and more productive workforce.
If your company offers a benefits package, the employee handbook is a great way to showcase and communicate those benefits to your staff. Communication is one of the key tools available to retain your brightest employees.
An employee handbook can also be a valuable reference tool for your management team for general everyday questions.
An employee handbook can also form part of any legal defence if it is up-to-date, readily available, and acknowledged as understood by your management team and employees.
Employee handbooks need to be regularly reviewed to ensure they are aligned with current employment law, in the same way as your procedures and policies.
By using the latest HR self-service software, employee handbooks can be made available digitally and “signed for” too, if required. Not only is this a great way to ensure your policies and procedures are easily accessible, it is great for the environment too!
As an employer, it’s essential to provide an employee handbook that outlines company policies and procedures. However, it’s also important to consider the employee experience beyond legal requirements. One way for employers to gain insight into improving workplace culture is through conducting exit interviews with departing employees. This process can help identify any issues or concerns that need to be addressed to create a better work environment for current and future employees.
Whether you need one-off consultancy support, retained professional advice or full on-site service, Vero HR offers a range of HR solutions to meet the needs of your business. For an informal chat, please do not hesitate to give us a call on 01733 830830 or email us at enquiries@verohr.co.uk.
